Everything from first quote to final invoice
RentalKong covers the complete lifecycle: quoting, contracts, inventory management, warehouse dispatch, driver delivery, and financial reporting, all connected, all in one place.
Where it starts
Quotes & Contracts
Go from first contact to signed contract in a single workflow. Automatic pricing, tax, damage waiver, and delivery calculations mean quotes go out fast and convert cleanly.
- Build detailed quotes with line-item pricing, tax, and damage waiver, all calculated automatically.
- Convert a quote to a contract in one click. Every price and term is snapshotted so nothing changes retroactively.
- Clone any existing quote or contract to save time on repeat orders and recurring customers.
- Professional print layouts with natural pagination, ready to send or hand to a customer.
Inventory & Catalog
Know exactly what you own, what's out, and what's available, down to the item. Organize categories, manage photos, and track quantities in real time.
- Unlimited inventory items — track owned, active, and booked quantities per item, never guess what's actually available.
- Organize inventory into categories with your own custom display order.
- Upload and manage multiple photos per item with a primary image for catalogs and quotes.
- Reservation calendar shows per-item availability across any date range, spot conflicts instantly.
Warehouse & Dispatch
Plan the day truck by truck. Assign stops, build routes, prep for delivery, manage customer pickups, load against checklists, and dispatch drivers from one board.
- Plan routes truck by truck for deliveries, returns, and customer pickups.
- Prep for delivery with loading checklists that track complete and partial quantities.
- Scan-friendly stop cards show contract, address, item count, and delivery status at a glance.
- Assign drivers and crews, then dispatch the route to the driver's phone for live tracking.
Driver Delivery App
Your drivers get a clean, focused mobile experience: route order, navigation, confirmations, and office notes, nothing more.
- Simple mobile view shows today's stops in route order for easy route tracking.
- Tap to open turn-by-turn directions in the phone's maps app, no extra subscription needed.
- Confirm delivery or pickup, add a note, and keep the office updated in real time.
Reporting & Visibility
See your business clearly: outstanding balances, daily payments, open contracts, and activity trails, role-scoped so everyone sees what they need.
- Daily closing report, accounts receivable aging, and payments ledger, all updating in real time.
- Owner dashboard gives high-level revenue, payments, and contract movement at a glance.
- Audit history records every important action, payments, status changes, cancellations, with timestamps and attribution.
Ready to see it in action?
We'll walk you through a live demo customized to your business.